Attendee Policies

ADA Request

AAOS will consider the requests of persons with disabilities for reasonable modifications of policies, practices and procedures or for auxiliary aids and services where necessary to provide access to AAOS facilities, events, services and products. AAOS encourages that such requests be made as soon as possible to enhance AAOS’s ability to accommodate the requests.  All ADA requests for the AAOS 2021 Annual Meeting should be submitted by August 18, 2021.

Learn more about accessibility at the San Diego Convention Center. 

Anti-Discrimination and Anti-Harassment

AAOS prohibits harassment or discrimination in any form by or against an employee, exhibitor, vendor or attendee. The AAOS Anti-Discrimination and Anti-Harassment Policies and Procedures is available by contacting AAOS at or at


The material presented at the Annual Meeting has been made available by the American Academy of Orthopaedic Surgeons for educational purposes only. This material is not intended to represent the only, nor necessarily best, method or procedure appropriate for the medical situations discussed, but rather is intended to present an approach, view, statement, or opinion of the faculty which may be helpful to others who face similar situations. The AAOS disclaims any and all liability for injury or other damages resulting to any individual attending a session and for any and all claims which may arise out of the use of the techniques demonstrated therein by such individuals, whether these claims shall be asserted by a physician, an entity or any other person.

Event Cancellation

AAOS may elect to cancel the Annual Meeting due to circumstances beyond our control, such as disaster, severe weather, civil commotion or government laws or regulations. In the event of such cancellation, all Annual Meeting registrants will be notified by email at the address provided in the AAOS database; and registration fees will be refunded in full. Other costs incurred by the registrant, such as airline or hotel penalties, are the responsibility of the registrant.

Family Badge and Children at the Meeting

AAOS members receive one complimentary family badge that may be used by a spouse, significant other, or immediate family member (not an active medical professional). You may pre-register a family member during online registration or on-site. All Family Badge recipients must be accompanied by the registered AAOS member and present an ID to receive a family badge.

Family Badge attendees 16 years and older have access to the following:

  • Academy Hall
  • Industry Exhibits
  • Your Academy/Guest Speaker

Family Badge attendees under 16 have access to Academy Hall only, providing they are not disruptive to surrounding activities.

Please note: Family Badge attendees will not have access to any educational sessions or events.

FDA Statement

Some drugs or medical devices demonstrated at the Annual Meeting have been cleared by the FDA for specific purposes only or have not been cleared by the FDA. The FDA has stated that it is the responsibility of the physician to determine the FDA clearance status of each drug or medical device he or she wishes to use in clinical practice. AAOS policy provides that “off label” uses of a drug or medical device may be described in AAOS’s CME activities so long as the “off label” use of the drug or medical device is also specifically disclosed (i.e. it must be disclosed that the FDA has not cleared the drug or device for the described purpose). Any drug or medical device is being used “off label” if the described use is not set forth on the product’s current label.

Image Capture

By attending and participating in events and activities held during the Annual Meeting, attendees grant AAOS (and its employees and agents) permission to capture, retain, and utilize the attendees’ image, likeness, voice, and actions, whether captured live or recorded, in any format or medium. Any such images, voices or likeness captured during the Annual Meeting may be used for display, exhibition, publication, or reproduction in any medium or context for any purpose, including, but not limited to, commercial or promotional purposes, without further notice, authorization, or compensation.

Non-Smoking Policy

Smoking is not permitted in public areas such as restaurants, hotel lobbies and the convention center.

Privacy Policy – Use of Personal Information

Annual Meeting registration lists, including the medical registrant’s name, postal mailing address, and phone number, are available for sale to exhibitors in advance of and after the Annual Meeting.

Personal Information, including the medical registrant’s name, postal mailing address, phone number, email address, hospital affiliation and practice focus, is available to Annual Meeting exhibitors and service providers through a lead retrieval system. While registering for Annual Meeting, medical registrants may choose to opt out of the distribution of their email addresses through the lead retrieval system.

AAOS, its third-party vendors or service providers may collect, store and use Personal Information to provide AAOS products and services or to improve the user experience at AAOS events and with AAOS products and services. For additional information, please refer to the entire AAOS Privacy Policy by visiting

Private Meeting

The AAOS Annual Meeting is a private meeting. The AAOS reserves the right to control meeting space and may, at its sole discretion, remove persons from the meeting who are not registered, who do not meet attendance requirements or who cause disruptions.

Refund Policy

All requests for refunds (registration, courses, track packages, and/or specialty sessions) must be received on or before July 23, 2021. The Exhibitor refund policy is available in the Exhibitor Rules and Regulations or contact AAOS at

Reproduction Policy

AAOS reserves any and all its rights, including intellectual property rights, to materials presented at the Annual Meeting, including Posters. Reproductions of any kind or format, by any person or entity, without the prior written permission of AAOS, are strictly prohibited. Persons violating this policy may be escorted from the meeting.

Selling and Marketing Activities

  • Selling and/or marketing activities are reserved exclusively for registered exhibitors and can only be conducted from an exhibit booth space or other areas as approved by AAOS.
  • Annual Meeting attendees that plan to sell and/or market products and services at the Annual Meeting can only do so from an exhibit booth in the Industry Exhibit Hall. To secure a paid exhibit booth space, visit for information.
  • At the sole discretion of AAOS, attendees found in violation of this requirement may be escorted from the meeting and may have all meeting privileges revoked without refund  of fees paid. 
  • No unapproved surveys, handouts, or literature may be distributed at the Annual  Meeting.