Meeting Space Information

Affiliate and Alumni Meetings

The Affiliate/Alumni Meeting Request Form is now closed for Annual Meeting 2022. The deadline for submission was December 3, 2021

To request space after the deadline, please contact Ellen Bushong bushong@aaos.org to determine availability.

AAOS welcomes groups at the AAOS 2022 Annual Meeting to request meeting space in the various hotels near the McCormick Place Convention Center. Due to an increase in the number of meetings and events that overlap educational sessions, we are asking all groups to schedule their meetings/events outside of educational sessions whenever possible. The Academy is supportive of these meetings/events as they add value to the overall experience of the Academy meeting.

Affiliate/Alumni groups of 15 people or less may request meetings over educational sessions. 

General Guidelines for Meetings 

  • Any solicitation, sponsorship(s), or industry events is prohibited
  • Groups may not charge a registration fee or sell tickets to their meeting/event
  • Groups may not title meetings as "Annual Meeting, Educational Conferences, Seminars, or Workshops”
  • Due to the limited available space, AAOS cannot accommodate staff offices, all-day room requests, or groups of 5 or less people.
  • If a vendor is required for your event, an official AAOS Vendor Partner must be used
  • Journals and publication meetings should be scheduled outside of educational sessions.
  • Meetings are limited to Board, Committee and/or Luncheons
  • No meetings are to be scheduled Thursday, 9:30 AM – 12:30 PM due to Academy events
  • Offering CME credit, apart from Specialty Society Sessions, is prohibited

Scheduling Guidelines for Larger Groups

Tuesday:

  • Breakfast meetings must end by 8:00 AM
  • Lunch meetings may be held between 11:30 AM – 2:30 PM
  • Receptions may begin after 6:00 PM

Wednesday:

  • Breakfast meetings must end by 8:00 AM
  • Lunch meetings may be held between 11:30 AM – 2:30 PM
  • Receptions may begin after 5:00 PM

Thursday:

  • Breakfast meetings must end by 8:00 AM
  • No meetings between 9:30 AM – 12:30 PM
  • Lunch meetings may be held between 12:30 – 2:30 PM
  • Receptions may begin after 5:00 PM

Friday:

  • Breakfast meetings must end by 8:00 AM
  • Lunch meetings may be held between 11:30 AM – 2:30 PM
  • Receptions may begin after 5:00 PM