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AAOS 2026 Call for Abstracts and Applications Now Open! Apply today.

Important Dates and Deadlines for Exhibitors

  • 17 APR

    Exhibit Prospectus and Exhibit Space Application Available

    Be sure to mark your calendar & prepare to secure your spot at the upcoming meeting!
    10 JULY

    Initial Space Assignment Application Deadline

    Application and 50% deposit must be received to be included in the initial round of space assignments & earn 2 priority points
    11 JULY

    Exhibit Space 50% Cancellation Deadline

    Between this date and Oct. 30, AAOS retains 50% of the total cost of exhibit space
    21 JULY

    Real-Time Exhibit Space Assignment Appointments Sent

    All island booths will receive an email with an appointment date & time to meet with the Exhibits team to select their booth space in real-time
    5 AUG

    Real-Time Exhibit Space Assignments Start

    Island booths only - 20' x 20' and larger
    29 AUG

    Real-Time Exhibit Space Assignments End

    Island booths only - 20' x 20' and larger
    9 SEP

    Official Exhibit Space Assignment Confirmations Sent

    Official booth assignments along with additional planning information sent to all exhibitors (island and linear).
    30 OCT

    Full Balance of Exhibit Space Fees Due

    Final payments for booth fees can be made by check, wire transfer, or credit card via the Exhibitor Resource Center.
    31 OCT

    Exhibit Space 100% Cancellation Deadline

    On and after this date, AAOS retains 100% of the total cost of exhibit space
  • 10 MAR

    Exhibitor Housing Available to All Tiers

    Online housing reservations open for exhibitors of any booth size
    9 JAN

    Last Date to Enter Names to Reservations Within an Exhibtor's Block

    Rooms without names will be dropped from an exhibitor's block
    9 JAN

    Last Day for Housing Deposit Refunds

    Starting at 5:00 PM CT, housing deposits are non-refundable.
    13 JAN

    Hotel Charges Credit Cards for 2-Night Deposit

    Hotels will start charging credit cards on file. This may take up to 7 business days for the hotels to complete.
    9 FEB

    Last Day to Make Reservation Changes Through onPeak

    Starting February 10, please contact hotels directly to make any reservation changes or cancellations
  • 16 OCT

    Online Exhibitor Badge Registration Opens

    Login to the Exhibitor Resource Center to access badge registration *please reach out to the Exhibits Team at exhibits@aaos.org if you are having trouble logging in to the new Exhibitor Resource Center
    15 JAN

    Deadline to Pre-Register Exhibitor Badges to Be Mailed

    Make sure to pre-register your badges by the deadline to have them mailed to you in advance. This will save you time & ensure a smooth check-in process onsite at the meeting. *available to U.S. addresses only
    27 JAN

    Exhibitor Badges Mailed

    All pre-registered badges will be sent in the mail on this date *available to U.S. addresses only
    24 FEB

    Pre-Registered Exhibitor Badge Barcode Emails Sent

    Keep an eye on your inbox to ensure you receive your barcode for a quick & efficient entry onsite, as the barcodes will be quickly scanned onsite at Exhibitor Registration *available to all exhibitors that selected Express Badge Pick-Up as their distribution preference
  • 16 OCT

    Exhibitor Service Manual Available

    Includes all order forms and brochures related to booth services for rental and/or purchase
  • 18 FEB

    Last Day Advance Warehouse Shipments Will Be Accepted

  • 14JAN 2025

    Pre-Meeting Attendee Lists Available

  • 8JAN 2026

    Island Booth Floor Plans Due

    Floor plans must be sent to AAOS for approval by this date
    8JAN 2026

    Booth Activity/Giveaway Request Deadline

    Requests must be sent to AAOS for approval by this date
    8JAN 2026

    Exhibitor-Appointed Contractor (EAC) Request Due

    Requests must be sent to AAOS for approval by this date
    8JAN 2026

    Certificate of Insurance (COI) from EAC Due

    COIs must be sent to AAOS for approval by this date
    14JAN 2026

    Multi-Level and Covered Booth Floor Plans Due

    Floor plans must be sent to the Fire Marshal by this date
    28JAN 2026

    Certificate of Insurance (COI) from Exhibitors Due

    Compliant COI must be sent to AAOS or purchased from Exhibitorinsurance.com by this date
  • 28FEB1 p.m. CST

    Onsite Badge Registration Opens

    2MAR 5 p.m. CST

    Installation of Exhibit Booth Must Be Complete

    If an exhibit has not begun the process of being set up by 3 p.m. on Monday, March 2, 2026, the exhibitor will be deemed to have cancelled the exhibit space contract. Booths must be fully set by 5 p.m. on Monday, March 2, 2026.
    3MAR 9 a.m. CST

    Official Opening of the Exhibit Hall

    The exhibit hall will be open to attendees at this time
    4MAR 3–5 p.m. CST

    Happy Hour in the Exhibit Hall

    Take advantage of this time by planning in-booth presentations and demonstrations.
    5MAR 8 a.m. CST

    Exhibitor's Open Forum

    Plan on attending this pivotal event where your voice can directly shape the future of AAOS Annual Meetings
    5MAR 3 p.m. CST

    Official Closing of the Exhibit Hall

    The exhibit hall will be closed to attendees at this time. All exhibits must remain intact until Thursday, March 5, at 3 p.m.

Exhibit Hall Schedule and Hours

  • Tuesday, March 3
    9 a.m.–5 p.m.    		 Wednesday, March 4
    9 a.m.–5 p.m.    		 Thursday, March 5
    9 a.m.–3 p.m.
  • Tuesday, March 3
    9:30–11 a.m.
    12:30–1:30 p.m.
    3–3:30 p.m.    		 Wednesday, March 4
    9:30–11 a.m.
    12:30–1:30 p.m.
    3–5 p.m.    		 Thursday, March 5
    9:30–11 a.m.
    12:30–1:30 p.m.
  • Tuesday, March 3
    3:30–4 p.m.    		 Wednesday, March 4
    10–11 a.m.    		 Thursday, March 5
    10–11 a.m.

  • Wednesday, March 4
    3–5 p.m.