Exhibitors wishing to host events or functions outside their booth space at the AAOS Annual Meeting must obtain written approval from AAOS. Meeting spaces are exclusively available to exhibitors at AAOS 2025. The below guidelines aim to prevent conflicts between exhibitor activities and AAOS scientific programming at the AAOS 2025 Annual Meeting:
- Morning meetings are to end by 8:00 AM on Monday, March 10 - Thursday, March 13
- Evening events are are to begin after 6:00 PM on Monday, March 10 - Thursday, March 13
- Exhibitors should not begin registration or travel to the event earlier than 6:00 PM
- No meetings/events with attendees can be scheduled over AAOS education sessions
- Official Annual Meeting exhibitors may hold staff-only meetings during AAOS educational sessions on Monday, March 10 - Thursday, March 13
Types of Space Requests
Social Events
Receptions, dinners, and other events where no educational programming is offered to attendees are considered social events. If a social event is held in conjunction with an educational event, the event would be considered an educational event. Social events may not conflict with AAOS scientific programming.
Company and Staff Events
Events that only include staff of the exhibiting company. There are no date and time restrictions; however, these events require approval from AAOS. These meetings cannot include AAOS attendees unless the individual is an employee of the company.
Educational Events and Satellite Symposia
Educational Events and Satellite Symposia are events that include presentations, speakers, equipment demonstrations, procedural instruction, or focus groups. Only companies exhibiting at the AAOS meeting are eligible to present educational events/satellite symposia to AAOS attendees. Third party organizers must be designated by the exhibitor. These events may not conflict with AAOS scientific programming. AAOS charges a non-refundable fee to exhibitors holding educational functions that includes access to AAOS attendees.
$5,000 -- 1 to 3 events with a total attendance of 150 attendees or less per event
$7,500 -- 1 to 3 events with a total attendance of 151 attendees or more per event
The fee includes:
- Approval of up to three (3) events
- Listings in the Annaul Meeting app and on the AAOS Annual Meeting website
Surgeon Engagement Opportunities
Enhance your exhibit experience by engaging surgeons with a product presentation. A variety of presentation formats are available. View these opportunites now.
Hospitality Suites
Hospitality suites are only available to companies that exhibit at the AAOS 2025 Annual Meeting. Requests for hotel suites should be made through the AAOS Housing Bureau at the same time that sleeping room requests are made. Availability is based on hotel demand and current occupancy factors. Hospitality functions cannot conflict with AAOS scientific programming.
AAOS Housing Bureau
onPeak / 1 800-631-9079 (Canada & US)
1 312-527-7300 (International)
Email: aaos@onpeak.com
AAOS Exhibitor Housing Information
Exhibitor Suites
A limited number of Exhibitor Suites are available on a first-come, first-served basis at the convention center. Located on the exhibit floor, suites are open during exhibit hours and are only available to exhibiting companies. The cost of an Exhibitor Suite is $4,500 per 10'x10'. The application for Exhibitor Suites will open on August 22, 2024.
For More Information
Find quick answers to common questions about exhibiting at the AAOS Annual Meeting in the Frequently Asked Questions. If you have questions, contact our staff team at exhibits@aaos.org.