Attendee Policies

Attendee Conduct

• Selling and/or marketing activities are reserved exclusively for registered exhibitors and can only be conducted from an exhibit booth space.
• Annual Meeting attendees that plan to sell and/or market products at the Annual Meeting can only do so from an exhibit booth in the Industry Exhibit Hall. To secure a paid exhibit booth space, visit www.aaos.org/exhibits for information.
• At the sole discretion of AAOS, attendees found in violation of this requirement may be escorted from the meeting and have all meeting privileges revoked without refund of fees paid.

Event Cancellation

Due to circumstances beyond our control, the American Academy of Orthopaedic Surgeons may elect to cancel the Annual Meeting. These circumstances may include but are not limited to disaster, severe weather, civil commotion or government laws or regulations. In the event of such cancellation, all Annual Meeting registrants will be notified by email at the address noted in the AAOS database; and registration fees will be refunded in full. Other costs incurred by the registrant, such as airline or hotel penalties, are the responsibility of the registrant.

Image Capture

Attendees grant AAOS (and its employees and agents) permission to capture, retain, and utilize the attendees’ image, likeness, voice, and actions, whether captured live or recorded and in any format, during the Annual Meeting, for display, exhibition, publication, or reproduction in any medium or context for any purpose, including, but not limited to, commercial or promotional purposes, without further notice, authorization, or compensation.

Non-Smoking Policy

In Louisiana, it is illegal to smoke indoors and in spaces open to the public.

Privacy Policy – Use of Personal Information

Annual Meeting registration lists, including the medical registrant’s name, postal mailing address, and phone number, are available for sale to exhibitors in advance of and after the Annual Meeting. In addition, certain personal information, including the medical registrant’s name, postal mailing address, phone number, hospital affiliation, and practice focus, is available at the Annual Meeting to exhibitors through a “lead retrieval system” mechanism. For additional information, please refer to the entire AAOS Privacy Policy by visiting www.aaos.org/privacy.

Private Meeting

The AAOS 2018 Annual Meeting is a private meeting. The AAOS reserves the right to control space and ask people to leave the meeting who are not qualified to attend or who cause disruptions, at AAOS’ sole discretion.

Refund Policy

The Academy does not issue refunds on-site during the meeting. All requests for refunds (registration, courses, track packages and/or Specialty Day) must be received in the Academy office on or before January 26, 2018.

Registration of Children Restricted

The following guidelines have been approved for the Annual Meeting. Only children 16 or over will be admitted to the educational programs, including industry exhibits. Children and individuals of any age, providing they are not disruptive to the meeting, are welcome in the following activities:

• Posters 
• Scientific Exhibits

Children under the age of 16 are not permitted in the following areas of the meeting:

• Industry Exhibits 
• Educational Sessions (paper presentations, symposia, instructional courses)
• Business Meetings
• Your Academy 2018
• Presidential Guest Speaker, David Gergen, Senior Political Analyst, CNN

The Academy does provide a Social Program which is open to all spouse, family members and guests accompanying members and attendees to the meeting. Tours and events are offered daily during the meeting.

Reproduction Policy

The Academy reserves any and all of its rights to materials presented at the Annual Meeting, including Posters and Scientific Exhibits. Reproductions of any kind, by any person or entity, without prior written permission from the Academy, are strictly prohibited. Prohibited reproductions include, but are not limited to, audiotapes, videotape, and/or still photography. Persons violating this policy may have their badge confiscated and will be escorted from the meeting. No unapproved surveys, handouts, or literature may be distributed at the meeting.



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